Speaker Guidelines

Congratulations on being selected to present at Architecture Exchange East. We’ve assembled the following  information for ArchEx speakers to help ensure that both you and your audience enjoy an outstanding experience.

IMPORTANT DEADLINES

April 17    Request for Presentations Launches
May 15     Request for Presentations Deadline
Sept. 30   Finalize Travel Arrangements
Sept. 30   Complete Conference Registration
Oct. 18    Submit Presentation Materials
Oct. 18    Upload Handouts
Oct. 29    Download Conference Mobile App


CONFERENCE REGISTRATION

Presenters are required to register and will receive a 50% discount on conference registration. Speakers will be contacted with registration instructions once registration opens.

ACCOMMODATIONS

Discounted rates for attendees and speakers have been secured at the Richmond Marriott, our official conference hotel. Discounted rates at other nearby hotels can be found on our Accommodations page. Conference presenters are not paid nor reimbursed for travel/lodging expenses.

PRESENTATIONS AND HANDOUTS

Please upload your presentation by Oct. 18. Your presentation(s) will be pre-loaded onto the conference computer located in your session room. We strongly recommend that you bring a backup of your presentation on a USB flash drive. Please indicate in the form if we are allowed to distribute these documents to attendees prior to the conference.

We are continually working toward a greener conference by limiting the amount of paper we use. With that in mind we are asking you to submit any handout files to us electronically.

Presentation Upload

  • Please provide your email address so that we may contact you with any questions.
  • Please enter the session number and title as seen in the registration form.
  • Accepted file types: pdf, ppt.
    I approve of AIA Virginia distributing the submitted presentation(s) to registrants of this session.

Handout Upload

  • Please provide your email address so that we may contact you with any questions.
  • Please enter the session number and title as seen in the registration form.
  • Drop files here or
    I approve of AIA Virginia distributing the submitted handout(s) to registrants of this session.

CONFERENCE MOBILE APP

The conference mobile app will become available approximately 2-3 weeks prior to the conference via email and on the conference website. Be sure to install the free mobile app on your smart phone to access the most up-to-date conference information including schedules, session information, session room locations, speaker bios, attendee networking, etc.

What is Architecture Exchange East?

ArchEx continues to be the mid-Atlantic’s largest annual educational event and expo with more than 60 educational sessions, behind-the-scenes architectural tours, engaging special events, and cutting-edge vendors.

Registration Information

Important Dates + Information

Nov. 1, 2019   Online Registration Closes

Nov. 6, 2019   Onsite Registration Opens

Nov. 6-8, 2019  Architecture Exchange East

Nov. 8, 2019  Visions for Architecture