Speaker Guidelines

Congratulations on being selected to present at Architecture Exchange East. We’ve assembled the following  information for ArchEx speakers to help ensure that both you and your audience enjoy an outstanding experience.


Sept. 12  Submit A/V Needs
Sept. 30  Make your Travel Arrangements
Sept. 30  Complete Conference Registration
Oct. 16    Submit PowerPoint Presentation
Oct. 16    Upload Handouts
Oct. 29    Download Conference Mobile App


Presenters are required to register and will receive complimentary registration for the day of their scheduled presentation(s). Speakers will be contacted with registration instructions once registration opens. Presenters who wish to attend on additional days must register and pay for additional days.


Please complete the form below to submit your A/V needs. If you are presenting multiple sessions, you will need to submit a form for each presentation.

A/V Needs

  • Please provide your full name as it should appear in print.
  • Please confirm the final title of your seminar.
  • Standard A/V equipment in all session rooms includes:
      7’ or 8’ Screen
      LCD projector with VGA cable for PC laptop connections (Note: speakers using a Mac will need to bring their own adapter cable to connect to the projector)
      PC laptop
      Podium with microphone
      Wired table microphone

    Should you have any additional needs, you must submit your request in advance. All requests are subject to approval. If you request any additional A/V equipment on-site, you will be asked to provide a credit card for payment. On-site requests may not be filled due to time constraints.
  • Each room provides a microphone, but does not necessarily offer sound from the laptop. This capability must be requested in advance.
  • You are encouraged to bring your own laptop if you are using software specific to your presentation or it makes you more comfortable presenting. REMEMBER: If you are bringing a Mac, you will need to bring your own adapter cable to connect the the projector.
  • Please place any additional A/V requests in the below field.


Discounted rates for attendees and speakers have been secured at the Richmond Marriott, our official conference hotel. Discounted rates at other nearby hotels can be found on our Accommodations page. Conference presenters are not paid nor reimbursed for travel/lodging expenses.


Please upload your presentation by Oct. 10. Your presentation(s) will be pre-loaded onto the conference computer located in your session room. We strongly recommend that you bring a backup of your presentation on a USB flash drive. Download the ArchEx PRESENTATION TEMPLATE.

We are continually working toward a greener conference by limiting the amount of paper we use. With that in mind we are asking you to submit any handout files to us electronically.

Presentation Upload

  • Please enter the name of your presentation.
  • Please provide your email address so that we may contact you with any questions.
  • Accepted file types: pdf, ppt.

Handout Upload

  • Please enter the name of your presentation.
  • Please provide your email address so that we may contact you with any questions.
  • Drop files here or


The conference mobile app will become available approximately 2-3 weeks prior to the conference via email and on the conference website. Be sure to install the free mobile app on your smart phone to access the most up-to-date conference information including schedules, session information, session room locations, speaker bios, attendee networking, etc.



What is Architecture Exchange East?

Celebrating its 30th year, ArchEx continues to be the mid-Atlantic's largest annual educational event and expo with more than 60 educational sessions, behind-the-scenes architectural tours, engaging special events, and cutting-edge vendors.

Who Should Attend?

architects, designers, architecture school faculty and students, engineers, interior designers, landscape architects and planners

Important Dates + Information

May 31, 2017 Call for Presentations Deadline
Aug. 2017 Online Registration Opens
Nov. 1-3, 2017 Architecture Exchange East